TWikiCommunitySummitRome2007Logistics

Why Rome?

Let's meet in a historic city for our first ever TWiki community conference! We have more community members in Europe than in other regions of the world, so Rome is a logical place. This is a community driven event by/for the community. Let's make this as inexpensve as possible for all participants. Rome is very accessible, and there are cheap flights. TWIKI.NET is a corporate sponsor, helping organize the event and sponsoring the conference logistics, lunch and dinner.

Place and Date

• Place: Hotel Adriano
  • Via di Pallacorda, 2
  • Tel.: +39.06.68.89.24.51
  • Fax: +39.06.68.80.39.26
  • info@hoteladrianoPLEASENOSPAM.com
  • http://www.hoteladriano.com

• Please read Logistics below and contact Barbara Ricci at the hotel by July 12 to get one of the 12 blocked rooms, else you can book your own hote room elsewhere in Rome.

• Date: Thu 2007-08-16 and Fri 2007-08-17
  • Breakfast will start at 7:30 AM
  • Meetings will start at 9 AM and continue through the evening with lunch and dinners covered by a sponsor

Please reserve the date and make travel arrangements early!

Who really needs to come?

Anyone from the TWiki community is welcome; but if you use TWiki to enable your business, or to enable your clients' business, or just to help organise your life, you really need to be there! Here are some of the reasons you should consider coming:

1. Steer TWiki in the direction you want it to go!
2. Assess whether TWiki meets your needs for a long term solution for your business!
3. Meet the developers. Brainstorm your ideas with people who know the architecture and code inside out!
4. Get help in working out the best way for you to contribute!
5. Expand your horizons by visiting one of the greatest capitals in Europe!

Logistics

We have booked a meeting room in the heart of ancient Rome at the attractive and well located Hotel Adriano. The meeting room can handle 10 to 20 people.

The hotel is within a few blocks of the Pantheon in the middle of the ancient city. To learn more about the hotel and environs please see: www.hoteladriano.com

We have been able to set aside a block of rooms at a reduced rate only until July 12 for those who would like to stay at the hotel.

Double rooms / single use Superior ¤155,00 per night, buffet breakfast, taxes and Vat included. (this is approx $200 per night)

This is a very good rate for a high quality hotel in the heart of Rome. If the cost is too high for some, it is also possible to get rooms with two single beds for a similar rate, although those rooms are fairly small.

12 rooms are reserved until July 12 for TWiki community members.

If you would like one of these rooms, please contact the hotel directly and reference company HARLEQUIN MONDADORI, which negotiated the reduced rates for us. You will need to provide your personal credit card number to reserve and pay for the room.

As our meetings will be on Thursday and Friday, August 16 and 17, we recommend checking in on Wednesday August 15 and checking out on Friday the 17th, unless you would like to stay for the weekend. Our room lock is for the Wednesday and Thursday evening, the weekend rates may be different, if available.

To reserve a room, please contact:

Barbara Ricci
barbararicci@hoteladrianoPLEASENOSPAM.com

Hotel Adriano
Via di Pallacorda, 2
Tel.: +39.06.68.89.24.51
Fax: +39.06.68.80.39.26
info@hoteladrianoPLEASENOSPAM.com
http://www.hoteladriano.com

RSVP: Yes / Tentativly Yes

Please sign up here. Indicate in the comment if you sign up tentativly.

Who	Arrive, Depart	Personal Goal for Summit	Comments
PeterThoeny	2007-08-14, 2007-08-19	Instill energy in community, get agreement on roadmap	I hope we get as many community members as possible. Can't wait to meet you all!
KennethLavrsen	2007-08-15, 2007-08-18	Roadmap incl. Release themes for 5.0. Enable funding and volunteer work to go hand in hand
AndreaSterbini	2007-08-??, 2007-08-??	Meet the old friends, make new friends.	I'm there, please trop me a line if you like!
CarloSchulz	2007-08-15; 2007-08-20	Make TWiki less complicated. Meet the people behind TWiki.	Just booked the flight, still looking for a cheaper place to stay...
RodBeckstrom	2007-08-??, 2007-08-??	Contribute to making sure TWiki moves ahead further the as the best and most useful wiki on the planet for business
CrawfordCurrie	2007-08-15, 2007-08-19	Encourage user participation through energised customer advocates!	Arrive Wednesday, depart Sunday. Hotels and flights all booked; still to work out how to get to Liverpool airport for an 06.20 flight, though
SteffenPoulsen	2007-08-15, 2007-08-17	Looking forward to meet a lot of TWiki-holics face-to-face Brainstorm on how to best spread the TWiki-gospel and see if it's possible to raise some general interest in a more permanent test-environment (the old Tinderbox idea / "continuos integration"-style).	Will arrive Thursday afternoon / depart Saturday. Willing to share a hotel room.
ColasNahaboo	2007-08-15, 2007-08-18	Meeting people, exchanging ideas, telling our experience with TWiki in a corporate world	Stay at hotel. Arriving 15 night, leaving 18 early morning
MennoVanDoorn	2007-08-15, 2007-08-17	Getting more Twiki insights for our research on social media.
KoenMartens	2007-08-15, 2007-08-{18,22}	Meeting the community IRL, sharing knowledge about TWiki, have a good time.	Arriving wednesday evening, leaving saturday 21.00 hours (plan to do some sight-seeing on saturday)
ArthurClemens	2007-08-16, 2007-08-17	Create focus for our users, meet everybody in person	I am on holidays in Italy with partner and children, will possibly come to Rome by train, perhaps just for one day.
EmanueleCupido	2007-08-15, 2007-08-17	Get in the thick of it and see what and how I can contribute.	Nice initiative.
Main.	2007-08-??, 2007-08-??
Main.	2007-08-??, 2007-08-??

RSVP: No, Unfortunately I Can't

Who	Personal Goal/Suggestion for Summit	Comments
AntonioTerceiro	Think about TimeBasedReleaseManagement, not about short release cycles, but about planned roadmap and (realistic) schedules, so people involved in specific parts can know when they are required to start and until when they are supposed to end their work.	Flights from Brazil are not that cheap, at least for me (currently, I hope).
MichaelDaum	"Spread the word": TWiki needs more PR and community building; Bootstrap initiative for TWikiApplication framework	Unfortunately, I won't be able to attend the summit this week as we are on vacation with friends. Please, let's plan ahead such an important meeting at least half a year in advance.
OliverKrueger	Meet the people I'm bothering day by day.	Im in Australia till Aug 25th.
KwangErnLiew	Focus focus focus on evangelising TWiki and increase its worth against competition	No more budget for this this year Please plan ahead next time.
SvenDowideit		Too hard to work into our holiday.
MartinCleaver	WikiCreole - is it worth supporting?	Doesn't work with my plans this year
StephaneLenclud	Meet the people behind TWiki. Share my experience as a corporate user and administrator.	No sponsor sadly enough.
KeithHelfrich	Organize the people who can make a difference	A very long flight from Buenos Aires, Argentina ..

Useful Links

• http://wikitravel.org/en/Rome - entry on Wikitravel
• http://en.wikipedia.org/wiki/Rome - entry on Wikipedia

-- Contributors: PeterThoeny, KennethLavrsen - 21 Jun 2007

Comments

How fixed is the date? I just looked at my calendar and have seen that we are on vacation that week.

-- MichaelDaum - 22 Jun 2007

Bummer, I don't think we can shift the date. The week after is school start in the Silicon Valley, the week before I am in Beijing. We could possibly shift it within that week, but last two days of week are good, so that people can do some sightseening over the weekend.

-- PeterThoeny - 23 Jun 2007

We are on a family holiday at those dates. We are currently looking if we can divert our plans to Italy.

-- ArthurClemens - 24 Jun 2007

BTW it will be "terribly hot" ... and with all shops closed for vacations, nobody around (like a "day after") ... probably it's the absolutely worst moment to be to Rome. On the bright side ... there will be not so many crazy italian drivers around ...

-- AndreaSterbini - 27 Jun 2007

It's really hard to escape from the heat in Rome, too. Nice (France) might be really nice as an alternative:

1. Cheaper to get to for most north europeans
2. ColasNahaboo and MichelBuffa would probably show up
3. Beaches, great food, good mountain biking

-- CrawfordCurrie - 30 Jun 2007

How many people have to say "yes" to let the event take place?

-- CarloSchulz - 02 Jul 2007

The event is taking place, as of today we have 8 yes or tentatively yes. I already booked my flight to Rome.

"By August, the temperature during the heat of the day often exceeds 32° C (90° F); traditionally, many businesses would close during August, and Romans would abandon the city for holiday resorts, but this trend is weakening, and the city is increasingly remaining fully functional during the whole summer, in response to growing tourism as well as change in the population's work habits." From Wikipedia:Rome

On IRC, Crawford suggested to go to a town nearby Rome, such as Tivoli or Frascati.

-- PeterThoeny - 03 Jul 2007

I am very sorry, Peter, but I won't be able to come on this date. Please, let's prepair such an important meeting at least half a year in advance or even more. We could try to organize a TWikiConference with talks, demos and papers on a yearly base, thus attracting sponsors etc. But that really needs more planning ahead.

-- MichaelDaum - 03 Jul 2007

Point well taken. This is our first summit, kind of an ad-hoc start. Yes, lets plan ahead for the 2008 event.

-- PeterThoeny - 03 Jul 2007

How about a series of small events, distributed in different centers which lead up to a bigger event next year?

-- AdamHyde - 03 Jul 2007

Hm, I agree with Michael, this should have planned way ahead.

I can't come since I'm blowing off my budget on other things already.

-- KwangErnLiew - 04 Jul 2007

anyone for a meet up in amsterdam?

-- AdamHyde - 06 Jul 2007

sounds good

-- CarloSchulz - 06 Jul 2007

ok then, why not have one the same week as rome? that way these could be 'modular' events, sorta linking into each other?

-- AdamHyde - 07 Jul 2007

nah, that's too much (at least for me). If I'm goint to Rome already I don't have time and money to go to a second TWiki event in the very same week.

-- CarloSchulz - 09 Jul 2007

Looks like this meeting is about to go down the toilet because people that first said they would go are backing out. I just reserved the hotel yesterday and I am about to book the flight and it is my own private money. I must say that I am getting pretty disappointed that people first say yes and then back out again.

-- KennethLavrsen - 12 Jul 2007

So what's happening now? Not many people left...

-- CarloSchulz - 12 Jul 2007

I also find it unfortunate that some people are backing out. The summit will happen in any case. I booked my flight and hotel already. I will find out if we get some sponsorship for hotel for one or two contributors from a sponsor. Please contact me via e-mail if the hotel fee is too expensive.

-- PeterThoeny - 12 Jul 2007

Good to see that Crawford is coming in the end. I'll try to come up with a definitive answer ASAP.

-- StephaneLenclud - 13 Jul 2007

We are really trying our best to finish our holidays in Rome.

-- ArthurClemens - 13 Jul 2007

I'm very happy to see that this event is actually happening, against all odds with a very short notice!

I hope for next time it will be possibly to have an "agenda first"-approach - I'm sure that having agenda items up front in the style of "project experiences with TWiki", "best practices with TWiki" - perhaps along the lines of Arthurs excellent TWikiSuccessStoryOfLostBoys - would do great in attracting the customer advocates we need so badly (imho).

-- SteffenPoulsen - 13 Jul 2007

I'm possibly bringing my partner. He's not into perl hacking and stuff, but he might sit in on some sessions if we're going to talk about usability (he comes from a psychology background). My question is: can he sit in at the dinners??

-- KoenMartens - 01 Aug 2007

Will there be scope for new faces? I may have the chance to tag along for one or both day.

-- EmanueleCupido - 06 Aug 2007

Sure, drop by if possible

-- CarloSchulz - 06 Aug 2007

See ProposedAgendaForRomeSummit

-- CrawfordCurrie - 06 Aug 2007

I will need to spend Wednesday in Denmark, but I plan to join you Thursday afternoon in Rome

-- SteffenPoulsen - 14 Aug 2007

-- Contributors: CarloSchulz - 22 Aug 2007

Discussion